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Accounts Payable Coordinator

Description

JOB TITLE:  Accounts Payable Coordinator

DEPARTMENT:  Finance

REPORTS TO:  Accounts Payable Senior Coordinator

 

POSITION OVERVIEW:  Facilitate payment to vendors and employees while protecting company assets.  Ensure that there are no of duplicate payments, and that payments are made timely to capture discounts, if offered.

 

DUTIES & RESPONSIBILITIES:

  • Responsible for assigned vendors
  • Enter invoices and contact vendors
  • Research and resolve discrepancies
  • Follow-up on all vendor inquiries
  • Assist staff with related issues when necessary
  • Keep meaningful notes of all actions taken, and make AP Manager aware of any problems and/or potential problems
  • Participate in weekly and monthly check processing and distribution.
  • Participate in month-end processing.
  • Maintain weekly Age PO report on Excel Spread Sheet.
  • File and maintain all vendor files.
  • Back up co-workers when they are out of the office.
  • Maintain a positive working relationship with vendors and peers.


QUALIFICATIONS: 

  • Bachelor's degree required.
  • 5+ years of accounts payable related experience.
  • Knowledge of MS Word and Excel, mandatory.
  • Computer Knowledge – Colleague System preferred, but not necessary.
  • Excellent communication and organizational skills.
  • Strong interpersonal skills.

 

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Assistant Director of Admissions, Special Programs

Description

Job Description: Assistant Director of Admissions, Special Programs

Department: Admissions

Reports to: Director of Admissions

Position Overview:   Provide oversight and direction for special programs. These include Pre-College, ESL/Studio and Non-Studio Programs and Honors Program.  

 

Duties & Responsibilities:

  • Serve as member of management team, assisting in the development and implementation of admission policies and procedures. 
  • Work with Director of Admissions to determine policies, procedures and standards for Pre-College, ESL/Studio and Non-Studio Programs and Honors Program. 
  • Oversee and execute Pre-College programs for high school students.  Responsibilities include promotion, registration, logistics, database management, student orientation, training emergency coordinators for housing, hiring and assigning faculty and developing courses and course descriptions. Liaise with various department across campus to ensure a positive experience for all participants. Assess the effectiveness of Pre-College faculty and course offerings, pertaining to the student experience and enrollment. 
  • Work closely with the Director of Admissions and Associate Chair of the English as a Second Language Program to monitor new student enrollment and facilitate the transfer of students from the ESL to BFA program. This includes performing class visits, interviews and transfer credit evaluations for internal applicants.
  • Generate lists of Honors Program applicants to facilitate review process by academic chair.  Issue admissions letters and assist with enrollment logistics.
  • Develop timeline for promotional outreach for special programs and execute mailings/email blasts to drive enrollment.
  • Establish and maintain Salesforce CRM and Colleague database for all special program students. Facilitate online registration process for Pre-College students. Generate reports and provide periodic analysis of special programs, including enrollment, yields and conversions.
  • Consistently maintain special program sections of the SVA website, make annual updates to the Pre-College brochure and parent handbook.
  • Serve as the liaison with high schools, outside art institutions, scholarship funds, and diversity organizations interested in special programs. Develop programs, tours and workshops to establish and maintain positive relations with local high schools.
  • Manage temporary and student worker staff assisting with special programs.
  • Actively participate in recruitment events on an as-needed basis.
  • Assist with on-campus special events, tours and portfolio reviews on an as-needed basis.

 

Qualifications:

  • Bachelor’s degree required, BFA preferred. Background in visual arts or related field.
  • Three-to-five years of professional experience in related field, including significant admissions experience (preferably at a regionally accredited college of art). Experience working with high school students preferred.
  • Strong organizational, interpersonal and communication skills.
  • Demonstrated success in a supervisory position.
  • Ability to handle multiple tasks simultaneously.
  • Strong writing skills and comfort with public speaking.
  • High-level of technoligical proficiency essential. Experience with social media and digital marketing highly encouraged.
  • Flexibility and willingness to work evening and weekend hours as office needs dictate.
  • Willingness to travel.

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins please.

The School of Visual Arts is an equal opportunity employer.

 
 

Associate Director of Financial Aid of Operations

Description

Date: October 2014

Job Title: Associate Director of Financial Aid of Operations

Reports to: Director of Financial Aid

 

Scope of the Position: Reports and is responsible for providing administrative support and management assistance to the Director, and providing supervision and training to the staff in day to day operation as well as providing supervision to the Office Manager.

 

Duties & Responsibilities:

  • Train staff and review staff’s work on a daily basis
  • Update financial aid information from federal application database to mainframe.
  • Maintain and supervise ongoing review of students’ awards on system to identify and resolve problems within time limits established by regulations.
  • Counsel students and parents as to available funds and budgeting options
  • Review student appeals for standards of academic progress and expedite special appeals for professional judgment adjustments to awards and dependency status
  • Act as liaison for Institution with students, parents, school administrators, faculty, lenders and servicers
  • Prepare staff evaluations
  • Determine and develop individual student financial aid packages
  • Oversee the Federal Work Study program
  • Certify and expedite various loan programs
  • Develop, edit and update correspondence to students, parents and financial aid community
  • Expedite various special projects or inquires originating from President’s Office, Executive Vice President’s Office and Department Chairpersons
  • Conduct workshops at institutional events as well as education community events
  • Assist with entrance/exit interviews for Perkins and Stafford loan recipients as needed
  • Assist Director in the interview and evaluation of potential hires
  • Respond to telephone and in person inquiries
  • Attend conferences and training workshops in order to keep abreast of changing regulations and keep staff informed
  • Review student awards for over awards and adjustments based on internal and external funding
  • Prepare electronic re-transmission of Pell Grant, TAP and financial aid programs
  • Maintain and update external and internal financial aid web pages
  • Authorize release of schedule, registration and financial aid holds

 

Qualifications:

  • BA or equivalent experience
  • Minimum 7 years financial aid experience with increasing responsibility
  • Excellent organizational, interpersonal and computer skills
  • Familiarity with Colleague software preferred
  • Ability to crunch numbers and troubleshoot
  • Extensive knowledge of all applicable regulations
  • Superior attention to detail
  • Ability to train and motivate

 

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Benefits Manager

  • Title Benefits Manager
  • Department Human Resources
  • Job Type Full Time
  • Available From Jan 05, 2015

Description

DATE:                                    January 2015                                     

 

DEPARTMENT:                  Human Resources

 

TITLE:                                   Benefits Manager

 

REPORTS TO:                    Associate Director of Human Resources

 

POSITION OVERVIEW:  This position is responsible for the administration of most of SVA’s benefit plans - medical, dental, vision, life, STD, LTD, AD&D, FSA, Workers Compensation, FMLA, COBRA, HIPAA,.

 

DUTIES AND RESPONSIBILITIES:

 

  • Ensures that the day-to-day administration of administrative staff and faculty benefit programs are properly carried out.
  • Processes all benefit changes for staff including, adds, changes, or cancellations.  Enter the appropriate deduction codes into the HRIS, submit information electronically to carrier/broker, and distribute COBRA notifications.
  • Recommends changes to upper management to ensure benefit programs remain cost effective and competitive, meet the needs of a diverse workforce, and are in compliance with all legal requirements
  • Monitors legislative changes regarding benefit-related laws such as COBRA, HIPAA, and FMLA and provides the HR department, senior management and employees with necessary updates to ensure compliance.
  • Tracks, monitors, and adjusts faculty premium rates resulting from changes in contact hours and insurance premiums; communicate changes to faculty.
  • Coordinates the open enrollment process.
  • Compiles information and ensures the timely filing of the annual Welfare Plan’s 5500.
  • Maintains separate database of retirees and COBRA recipients to and communicate plan changes/modifications as needed.
  • Evaluates benefit programs and recommends alternatives for the most effective utilization of financial resources in relation to the short and long-term needs of the employees and the College.
  • Brainstorms with the Associate Director to discover new solutions and approaches to old problems. 
  • Analyze existing practices to isolate areas in need of improvement or enhancement.
  • Supervise a staff of one, benefits assistant.
  • Supervises benefits billing and payment transfers, prepare monthly deduction reconciliation, and the processing of online and “mail-in” benefit premium payments.
  • Oversees the processing of workers’ comp, short-term and long-term disability claims, and tracking workplace injuries and preparation of OSHA 300 log.
  • Oversees COBRA notification distributions and payments
  • Conducts benefits presentation for new hire orientation, as needed.
  • Works closely with the Associate Director to ensure company benefit programs and policies are administered consistently across the organization.
  • Provides guidance to employees, management and HR representatives on the interpretation of policies. Assure plans are in compliance; serve as “privacy officer”.
  • Build strong vendor relationships. Hold vendors accountable, leverage their strengths in establishing strategies and programs proactively, address issues and service gaps.

 

QUALIFICATIONS:

 

  • Bachelors’ degree required.
  • 5-7 years of benefits experience and 3-5 years supervisory experience.
  • Experience with self-funded insurance plans preferred.
  • Knowledge & experience administering health, life, disability, 401(k), Pension, Def Benefit plans in-house.
  • Ability to maximize the use of technology for better efficiency.
  • Ability to manage multiple tasks and willingness to work flexible and extended hours.
    Strong interpersonal, oral and written communications skills, including presentation skills
  • Must be hands-on, work independently, and innovative. 
  • Capable of prioritizing and identifying solutions with strong attention to detail.
  • Strong leadership and management skills.
  • Ability to handle multiple projects and manage tight deadlines.
  • Advanced knowledge of HRIS’ and databases. Strong command of Excel and ability to provide data analysis.
  • Basic understanding of healthcare financials and funding arrangements and ability to recommend cost containment strategies.
  • Ability to handle confidential data.

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Communication Coordinator

Description

DATE AVAILABLE:     February 2015

JOB TITLE:               Communication Coordinator

DEPARTMENT:          SVA Communication

REPORTS TO:            Director of Communication

 

POSITION OVERVIEW:  Provide professional administrative support to the director and staff of SVA Communication

 

DUTIES AND RESPONSIBILITIES:

  • Act as initial contact for SVA Communication via telephone and email
  • Maintain digital archive of press clips; create monthly and project-based media clipbooks
  • Update and maintain media database and media activity report
  • Compile, write and send out listings of all campus events/exhibitions; serve as primary media contact for events and student exhibitions
  • Create and distribute monthly calendars of events as handout, poster and e-calendar
  • Post events and press releases to SVA’s website
  • Write/edit press releases for student exhibitions; write blog posts and Visual Arts Journal articles as required
  • Update content for campus-wide digital info screens
  • Conduct social media campaigns in consultation with Assistant Director of Digital Content and Social Media
  • Conduct media campaigns for select events in consultation with Publicist
  • Prepare monthly Keynote presentations for Director
  • Facilitate catering and space reservation for Communication events
  • Provide administrative support for Emergency Management Committee meetings
  • Perform administrative tasks to include: filing; completing time sheets, check requests and purchase orders
  • Manage periodical subscriptions
  • Track budget and invoices
  • Serve as liaison to other departments at SVA
  • Contribute ideas in brainstorming sessions with Communications team
  • Attend exhibition openings and evening and/or weekend events as required

 

QUALIFICATIONS:

  • BA in Communications, English, Journalism or related field; interest in public relations, communications, art and education preferred
  • 3+ years previous office experience
  • Excellent organizational skills
  • Excellent communication, writing and editing skills
  • Blog and web publishing/CMS experience preferred
  • Ability to manage time and handle multiple projects simultaneously
  • Self-motivated with ability to take direction
  • Creative, problem-solving outlook
  • Detail-oriented
  • Strong computer skills essential, including knowledge of Microsoft Word, Excel, Filemaker Pro, Adobe InDesign and Photoshop.

All cover letters and resumes should be sent to working@sva.edu.

The School of Visual Arts is an equal opportunity employer

 
 

Coordinator of Student Activities

Description

DATE POSTED: November 2014

JOB TITLE:  Coordinator of Student Activities                   

DEPARTMENT:  Student Affairs

REPORTS TO:  Manager of Student Activities & Student Affairs Events

 

POSITION OVERVIEW: We seek enthusiastic applicants who are looking to assist in the growth and management of a student-centered activities program that fosters connections among students, leadership development and academic achievement.  The Coordinator will partner with other Student Affairs colleagues to promote a campus community which values actively engaging students socially, artistically and interpersonally.

 

DUTIES & RESPONSIBILITIES:

  • Support and maintain a comprehensive student engagement program model that fosters the academic, artistic and interpersonal development of students.
  • Partner in the supervision and development of student leaders in the SVA student government, the Visual Arts Student Association (VASA), the Student Senator program and the student-run radio station, WSVA. 
  • Coordinate and manage the student government election process.
  • Assist in the supervision, training and evaluation of all student workers including Orientation Leaders, Student Center staff, WSVA staff and Student Ambassadors.
  • Partner in coordinating all Student Affairs-sponsored events and programs including the Student Leadership Series, New Student Orientation, Accepted Students Day and Open Houses.
  • Support the development and maintenance of community service opportunities for members of the SVA community.
  • Attend and supervise all Student Activities and VASA-sponsored events.
  • Serve as an active Student Affairs liaison to other administrative and academic units of the College working collaboratively to accomplish common goals.
  • Manage and facilitate requisitions and payments for services rendered.
  • Procure event space reservations, group rate tickets and other opportunities for student engagement, activities and entertainment.
  • Manage, update and edit related media on the SVA website.

 
 

 QUALIFICATIONS:          

  • Bachelors degree required
  • Master degree strongly preferred
  • Two or more years of student life or related experience
  • Student supervisory and development experience
  • Interest and experience in student leadership and development
  • Excellent communication, interpersonal and organizational skills
  • The ability to manage multiple tasks simultaneously and the willingness to work flexible hours as needed
  • Strong computer and web management skills
  • Experience and/or interest in working with art students
  • Experience with program design and implementation
  • Experience and/or interest in advising student clubs/organizations and student government bodies
  • Strong office management skills and the desire to work daily in a student-centered office.

 

All cover letters and resumes should be sent to working@sva.edu.

The School of Visual Arts is an equal opportunity employer

 

 
 

Customer Service Representative

Description

Date:    February 2015

Job Title: Customer Service Representative

Reports to:   Associate Director

 

Scope of Position:       Support the Office of Student Accounts with daily activities and functions related to cash receipt posting and all customer service related duties involved in assisting our students and parents.

 

Principal Duties and Responsibilities:

 

  • Perform daily Lockbox upload of cash receipts and reconcile all postings.
  • Post all cash receipts received by mail or in person.
  • Prepare daily lockbox direct deposit.
  • Complete the Higher One credit card and online payment upload process.
  • Download bank report daily; research and post bank transfers; research unknown payments.
  • Research and post returned checks and returned online payments, posting necessary fees and notifying the various parties involved of the returned payment.
  • Post fees daily, including enrollment fees and any others assigned.
  • Upload new IDs, daily, to Higher One.
  • Complete the sending of the daily “Payment Received” email notifications.
  • Monitor payment receipt for all special payment arrangements.
  • Answer the office’s main phone line.
  • Assist at the front desk with customer service.
  • Answer overflow from office email account, as needed, as well as any emails from parents, students or staff.
  • Release department holds on accounts based on resolved outstanding balance.
  • Place necessary notes on accounts summarizing student/parent interaction.
  • Scan and file various reports, as needed, keeping updated files of all paperwork collected.
  • Assist with summer program account maintenance and billing.
  • Assist Director and Associate Director on assigned special projects as needed.

 

Qualifications:

  • College degree preferred. High School diploma required. 
  • Excellent customer service skills required.
  • Proficiency in Excel and Word.
  • Strong mathematical and verbal skills.
  • Ability to problem solve and multi-task is essential.
  • Poised, calm and professional demeanor.

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Database Manager

  • Title Database Manager
  • Department Alumni Affairs and Development
  • Job Type Full Time
  • Available From Mar 01, 2015

Description

DATE AVAILABLE: February 2015

JOB TITLE:  Database Manager

DEPARTMENT:  Alumni Affairs and Development

REPORTS TO:  Director of Alumni Affairs and Development

 

POSITION OVERVIEW:  Directly responsible for the overall management and daily operation of the Alumni Affairs and Development database (Raiser’s Edge), which tracks alumni, alumni engagement and activities, student award recipients, donors and contributions, prospects, faculty and staff, corporations and foundations, and events. This position provides technical and strategic insight, establishing and monitoring policies for database use, data entry, and data integrity and health. A high level of technical expertise is required, as is the ability to analyze and synthesize information between different organizational areas.

 

DUTIES & RESPONSIBILITIES:

 

  • Function as primary administrator for Alumni Affairs and Development Raiser's Edge database.
  • Function as office administrative point of contact, responding to daily requests via email, phone and in-person.
  • Maintain constituent records, including researching alumni employment information and working with other departments to obtain updates.
  •  Provide analytical and strategic insight.
  • Advise on database best practices in Raiser’s Edge and update documentation of best practices, policies and procedures. Train staff in database procedures.
  • Develop and generate simple and complex queries, exports, reports, metrics tracking, and other ad hoc requests as needed for fundraising, alumni engagement, career development and other department requests as required.
  • Enter all gifts into the database and prepare donor acknowledgement letters.
  • Assist with thorough documentation of communications and interactions with alumni in individual constituent notes records.
  • Assist with the development and tracking of alumni engagement statistics and reporting.
  • Prepare mailing lists, including annual appeal and event invitation lists, as well as email lists for electronic communication.
  • Assist with event rsvp’s and attendance tracking, including the preparation of the Raiser’s Edge Events module and NetCommunity registration pages.
  • Perform advanced data functions including merging records, clean-up, global changes, and special import projects and reporting.
  • Execute the import and export of data between Raiser's Edge and other database programs, including liaising with the Office of the Registrar to manage import of annual graduating class and to obtain student information from Colleague student system.
  • Maintain current, and implement and maintain new database modules and technology. Current system includes the Raiser’s Edge Events module and NetCommunity content management system.
  • In coordination with IT, oversee updates and upgrades to the Raiser's Edge database and NetCommunity as required.
  • Maintain integrity of data health and perform advanced maintenance, organization and cleanup of database records, and other analytic functions as needed.
  • Conduct data enrichment activities such as NCOA/address updates and related data services.
  • Liaise with development bookkeeping regarding gift revenue and related items, including scholarships.
  •  Provide assistance to Director as needed and complete projects and duties as assigned.

 

 

QUALIFICATIONS:

  • Bachelor’s degree required.
  • 5 plus years experience managing development and/or alumni databases; certified in the Raiser's Edge and/or proven track record and demonstrated expert level of proficiency in the Raiser’s Edge required.
  • Strong knowledge of database best practices and procedures.
  • Fluency in Blackbaud’s suite of products including NetCommunity and the Raiser’s Edge Events module. 
  • Fluency in internet research and social media.
  •  Experience supporting comprehensive fundraising functions (major gifts, annual giving, planned giving, special events, online giving and stewardship.) 
  • Familiarity with alumni engagement tracking metrics.
  • Excellent interpersonal and communication skills.
  • Strong organizational, project management, verbal and written communication skills, and the ability to pay meticulous attention to detail.    
  •  Must exhibit a high level of initiative and follow through, including the ability to work independently and collaboratively as required.
  • Propensity for creative problem solving and the ability to juggle multiple projects on tight deadlines.
  • Proficiency in MS Excel and MS Word required.
  • Familiarity with visual arts industries preferred.
  • Able to work some extended hours on evenings and weekends, as required, including department events.

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Director of Communication

Description

JOB TITLE:    Director

DEPARTMENT:    Communication

REPORTS TO:    Executive Director, External Relations

POSITION OVERVIEW:    Develop and direct the implementation of communication and media strategies to generate positive awareness and understanding of the College and to encourage interest in SVA programs; oversee content in SVA publications, social media platforms and media campaigns; lead emergency management committee.


DUTIES & RESPONSIBILITIES

•    Ensure high-quality content is distributed to relevant external and internal audiences to develop interest in and understanding of the College’s mission and its programs.

•    Collaborate with program heads to identify and mine newsworthy content from across the College, including the accomplishments of students, faculty and alumni.

•    Direct the development, execution and dissemination of SVA news through publications and social media; evaluate and develop new content streams.

•    Serve as public spokesperson for the College and as an integral member of the external relations team; may be required to provide media training.

•    Serve as chair of the Emergency Management Committee; direct emergency preparedness planning; develop and implement plans to improve crisis communication; direct crisis communication during times of emergency; and coordinate monthly committee meetings.

•    Generate earned media for institutional initiatives and establish new earned media strategies.

•    Write and/or edit press releases, backgrounders, marketing materials, speeches and executive-level correspondence.

•    Advise executive management on potential problem issues and opportunities in public relations, and on the climate between the College and the public; undertake special projects and assignments as directed.

•    Oversee internal communications, including community emails, employee blog and newsletter, and information screens on campus.

•    Prepare and deliver monthly news briefings to top administrators about on-campus initiatives and recent media coverage.

•    Work in conjunction with the Office of Admissions to engage prospective and accepted students; support administrative offices in crafting external and internal correspondence and messages.

•    Prepare and deliver presentations about SVA Communication as part of new student orientation.

•    Serve on leadership team for SVA website.

•    Manage advertising for select events, exhibitions, and/or accolades.

•    Keep abreast of new communication trends and vehicles, serving as a consultant to the Colleges’ various departments and offices.

•    Hire, train and supervise Communication staff.

•    Develop and implement methods to measure effectiveness of SVA Communication initiatives and communicate ROI to stakeholders.

•    Prepare and monitor departmental budget, expenditures and related activities.

•    Supervise selection and management of vendors including media and translation services, freelance writers and photographers.

•    Work an extended schedule, including weekends and evenings according to demands of the role and tasks.

QUALIFICATIONS

•    Bachelor’s degree required; a master’s degree is preferred.

•    Minimum of seven years of experience in communications and media relations and five years management experience.

•    A strong understanding of various communications areas, including media relations, social media, web content, internal and external communications, and crisis communications.

•    Expertise in writing and editing, and strong verbal communication skills including the ability to speak well in public.

•    Strong decision-making, time management skills; the ability to multi-task. Must be able to anticipate project needs, discern work priorities.

•    Excellent interpersonal skills and the ability to work with all levels of management and staff.

•    Working knowledge of and personal interest in the visual arts preferred.


Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins please.

The School of Visual Arts is an equal opportunity employer.

 
 

Evening Systems Administrator

Description

JOB TITLE:                   Evening Systems Administrator

DEPARTMENT:              BFA Photography

REPORTS TO:               Digital Lab Manager

STATUS:                       Non-Exempt

 

POSITION OVERVIEW:   Responsible for assisting in the daily operations of the computer labs. The main focus is to provide software, hardware, and peripheral support to the staff, students, and faculty, while maintaining supportive, positive, professional relationships.

             

WORK SCHEDULE:   Part-Time 25 hours/week

Schedule will vary and likely week day nights and a weekend shifts.

 

DUTIES & RESPONSIBILITIES:

 Technical Support & Maintenance:

  • Address and solve student issues in respect to desktop, software, hardware and peripheral equipment needs
  • Assist Sr. Systems Administrator with installation and maintenance of all software, hardware, RIPS, plug-ins, and peripherals such as; Imacon and flatbed scanners and desktop and large format printers
  • Assist Sr. Systems Administrator with set up, maintain and support faculty with digital capture stations
  • General computer hardware and software support for digital labs, studio assistants and administration
  • Assist Sr. Systems Administrator with set up of shared network printer system
  • Provide support with advanced hardware and software troubleshooting
  • Assist Systems Administrator with maintaining color management system for student and faculty use
  • Assist Systems Administrator with managing off site equipment repairs as needed
  • ·         Coordinate with Sr. Systems Administrator to analyze and evaluate lab usage
  • Assist Sr. Systems Administrator with maintaining computer lab help website
  • Provide audio visual support for department
  • Provide and maintain support for Video classes PHDxxx

 

Department Support:

  • Create student submission documentation for various student requirements, projects and opportunities
  • Create departmental content updates for department website
  • Collect submissions from students and created slide show presentations for Senior Thesis Presentation and Mentor Show slide shows
  • Design and produce printed promotional materials related to department projects
  • Enforce policies and procedures for computer lab facilities
  • Provide support to Systems Administrator and the BFA Photography Dept with special projects

 

QUALIFICATIONS:

  • Bachelors’ degree
  • Minimum 2 years experience preferred
  • Proficient with troubleshooting technical issues with computers, printers and scanners
  • Advanced knowledge of Mac OSX operating system
  • Able to troubleshoot under pressure
  • Working knowledge of Adobe products including Photoshop, Lightroom, Bridge, InDesign, Illustrator and FileMaker Pro
  • Experience with traditional, digital photography and digital video a plus
  • Working knowledge of Final Cut, Premiere and After Effects a plus
  • Excellent communication, time-management, organizational, prioritization and multi tasking skills
  • Excellent customer service skills

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Maintenance Technician

Description

POSITION TITLE: Maintenance Technician

DEPARTMENT: Physical Plant

REPORTS TO: Superintendents/Assistant Director of Facilities & Director of Facilities

 

POSITION OVERVIEW: Responsible for performing mechanical repairs

WORK SCHEDULE: Mon, Tues, Wed 9-5, Sat & Sun 8-4

                                         

DUTIES AND RESPONSIBILITIES:

  • Repair and treatment of floor, showers, sinks, walls, roofs and carpets
  • Cleaning of roof gutters
  • Performing minor repairs and adjustments of locks on doors, cabinets, desks, closets, door hinges
  • Performing minor plumbing and electrical repairs, as well as light carpentry
  • Set up classrooms for use
  • Cleaning and replacement of filters on various HVAC units
  • Changing light bulbs and ballasts
  • Moving furniture and equipment
  • Responding to web-based service requests
  • Responding to emergency calls
  • Maintaining work logs
  • Processing service request
  • Assisting with special construction projects
  •  

QUALIFICATIONS:          

  • High school diploma or GED
  • Demonstrated knowledge of and experience in repair, maintenance and replacement in the areas of carpentry, painting, plumbing, glass replacement, masonry, appliance repair, HVAC, and electrical wiring
  • Ability to perform a variety of physical tasks, including but not limited to climbing ladders, bending, kneeling, reaching and standing for long periods of time, lifting and carrying boxes, tools, equipment and building materials
  • Ability to maintain and utilize a variety of hand and power tools
  • Knowledge of safety practices and procedures related to building and construction
  • Ability to read blueprints is helpful
  • Excellent written and oral communication skills
  • Entry level computer skills
  • Willingness to work outdoors in all weather conditions
  • Ability to work overtime on an as needed basis

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Program Coordinator

  • Title Program Coordinator
  • Department Visible Futures Lab
  • Job Type Part Time
  • Available From Feb 02, 2015

Description

DATE AVAILABLE: February 2015

JOB TITLE: Program Coordinator

DEPARTMENT: Visible Futures Lab

REPORTS TO: Lab Director

 

POSITION OVERVIEW: Coordinate activities and communications for the VFL

DUTIES & RESPONSIBILITIES:

-          Coordinate the scheduling of events, workshops, presentations and activities

-          Update website, blog and social media with current events, promotional information, photos and video.

-          Maintain and circulate calendar of events

-          Maintain active mass-mailing list

-          Write announcements and descriptions of activities and projects associated with the lab

-          Liaise with graduate departments, industry professionals and community leaders to develop events and activities that promote the  VFL and establish its presence within SVA and the design/arts/maker communities

-          Develop annual, seasonal and monthly plans for activities the best utilization of various communication channels

-          Assist with event planning and execution, including logistics, expenses and  guest outreach

 

QUALIFICATIONS:

-          College education with emphasis on communications, writing and /or public relations

-          Demonstrated experience developing content for blogs and various social media outlets

-          Knowledge of digital media and graphic design platforms such as Photoshop, Illustrator, Final Cut Pro is a plus

-          Knowledge of WordPress, client resource management and mass-mail platforms such as HootSuite or TweetDeck a plus

-          Please send three examples of your writing and/or successful social media implementation

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

The School of Visual Arts is an equal opportunity employer.

 
 

Security Officer

  • Title Security Officer
  • Department Security
  • Job Type Full Time
  • Available From Oct 01, 2014

Description

JOB TITLE: Security Officer

STATUS: Non-Exempt

REPORTS TO: Shift Commander, Supervisor, Manager, Associate Director and Director

 

WORK SCHEDULE:    Full-time 35 hours/week (40 hours/week minus 5 hours /week for meal breaks)

 Must be available for two of the three shifts.

 

POSITION OVERVIEW: To protect the students, staff, faculty, visitors, and property of SVA.

 

DUTIES & RESPONSIBILITIES:

  • Follow and carry out all instructions of the shift supervisors or other security management.
  • Detect unusual circumstances and/or suspicious individuals
  • Detect defective doors, windows, locks, lights, and fire safety equipment while making periodic checks of the entire building.
  • Respond quickly to emergency calls, alarms, disturbances and potentially hazardous conditions and/or activities.
  • Deter unlawful entry onto the premises by undesirables and individuals with negative intentions.
  • Deter smoking on the premises and the perpetration of unlawful acts against the College and its community such as vandalism, burglaries, assaults etc.
  • Report to supervisors all activities or observances that would or could allow harm to the people or property of the school or interfere with the duties and responsibilities of an officer.
  • Be presentable in a neat & clean uniform when stationed at a point of entry to a building/premises.
  • Provide necessary information to visitors and affiliates of the College such as directions and location of facilities, at all times displaying an acceptable degree of respect, professionalism, courtesy and tolerance
  • Provide constant vigil on surveillance equipment (CCTV monitors) and alarms.
  • Log in entries in daily activity logbook every hour or upon the occurrence of irregular/abnormal situations/circumstances
  • Gather date, compile information, and prepare reports
  • Provides meal relief for one hour to other security officers as needed

 

Essential Job Functions:

  • Walk and stand for extended periods while on duty
  • Ability to patrol building, covering long distance rapidly in case of emergency
  • Climb stairs, conduct foot patrols, and able to lift up to 50lbs

 

QUALIFICATIONS:

  • High School diploma or an equivalent education
  • NYS Security Guard License
  • 2+ years of security-related experience
  • 1+ years of customer service experience
  • Able to communicate effectively both orally and in writing
  • Able to operate a computer
  • NYC Fire Safety Director Certification preferred
  • Able to work nights, weekends, and holidays
  • Available for overtime and to cover vacations, sick/personal days, etc.

 

OTHER:

  • All security officers are responsible for renewing their license each year to maintain employment.

 

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins or calls please.

 The School of Visual Arts is an equal opportunity employer.

 
 

Senior Publicist

  • Title Senior Publicist
  • Department Office of Communication
  • Job Type Full Time
  • Available From Feb 16, 2015

Description

DATE AVAILABLE: February 2015

 

JOB TITLE:  Senior Publicist

 

DEPARTMENT:  Office of Communication

 

REPORTS TO:  Director, Communication

 

POSITION OVERVIEW:  Supports the Director of Communication in efforts to generate public awareness of SVA and its departments, exhibitions, events and programs by leading day-to-day media relations and advising the Director on institutional outreach and special projects. Actively contributes to external positioning efforts to advance the reputation of the College.

 

DUTIES & RESPONSIBILITIES:

  • Conceptualizing and implementing strategies to position SVA in the media as the leading training ground on the East Coast for creative professionals
  • Conceptualizing and implementing strategies to place faculty members in the media as quoted experts
  • Assist in developing a plan to cultivate international media contacts and place stories in support of overseas recruitment efforts
  • Actively seek out placement opportunities by monitoring key New York and national media outlets and editorial calendars
  • Work closely with departments to identify media targets and generate story ideas
  • Research, write and distribute press releases, backgrounders, story pitches, media alerts
  • Pitch stories by phone and e-mail
  • Develop targeted media lists and cultivate new contacts, including via social media
  • Sustain strong relationships with senior-level members of the media and influencers
  • Oversee media database management
  • Vet and respond to media inquiries
  • Facilitate media interviews and manage photo shoots and/or broadcast tapings
  • Stay current with changes and trends in the arts and/or design fields
  • Monitor media coverage of the College and its competitors, as assigned
  • Contribute creative ideas in brainstorming sessions with communication team
  • Prepare timelines and schedules and meet strict editorial and publication deadlines
  • Oversee press kit assembly, mailings, e-mail/fax blasts and publishing of content on SVA’s Web site
  • Contribute ideas and write stories for institutional publications
  • Represent College at gallery openings and events

 

QUALIFICATIONS:

  • BA in English, Communications, Journalism or related field required
  • Minimum of 5 years publicity experience in the arts, design or culture sectors
  • Possess strong relationships in the media, particularly in the art, design and education press
  • Aggressively cultivate new contacts in the art, design and education press
  • Possess an active and established presence on social media that is leveraged on SVA’s behalf
  • Demonstrate a track record of leveraging social media for client visibility, media cultivation and press coverage
  • Ability to make decisions and solve problems, while collaborating with teammates—especially the assistant director of digital content and social media—

 and utilizing all resources available

  • Must be highly self-driven, demonstrate great initiative, exude high energy and show attention to detail.
  • Must be a confident, flexible, multi-tasker, and be able to work independently.
  • Excellent oral and written communication skills
  • A record of major print, broadcast and Web placements
  • Familiarity with Vocus, Cision or other Web-based media service
  • Accuracy, attention to detail and ability to meet deadlines essential
  • Outstanding people skills and the ability to handle multiple projects at once
  • Focused and self-motivated, yet flexible and a team player
  • Cover letter, writing samples and media placements required

All cover letters and resumes should be sent to working@sva.edu.

The School of Visual Arts is an equal opportunity employer

 
 

Student Accounts Coordinator

Description

Job Title: Student Accounts Coordinator

Department: Office of Student Accounts

Reports to:  Associate Director

 

Scope of Position: Oversee entire refund process from research to check reconciliation; Support and help manage the Office of Student Accounts in its daily operations.

 

Duties and Responsibilities:

  • Run refund reports on weekly basis, researching all accounts with credit balances to properly determine refund codes, balance transfers, corrections, errors and complete each action until all necessary credits are handled.
  • Research and process all void and stop payments requests.
  • Responsible for the process of uncashed checks, unclaimed refunds and unclaimed funds. Maintain all refund checks returned by mail as per federal and internal regulations.
  • Work with the Office of Residence Life regarding housing fees and refunds.
  • Responsible for researching and posting all returned checks (including online checks) by researching via lockbox/bank reports/Higher One website and posting all returns. Post all necessary fees and notify students/parents of returned checks in writing.
  • Provide support with phones and office visitors.
  • Respond to student/parent inquiries via phone, email and in person.
  • Manage the Honors waivers for account accuracy.
  • Oversee the distribution, reporting and reconciliation of petty cash.
  • Oversee yearly Graduation Clearance list, reporting necessary clearance as directed.
  • Serve as the back-up for the office email account during peak season and as needed.
  • Serve as a back-up for the daily cash update, lockbox and direct deposit process, as needed.
  • Assist Director and Associate Director on assigned special projects, as needed.

 

Qualifications:

  • College degree required.
  • Strong mathematical, written and organizational skills.
  • Prior Higher Education experience preferred.
  • Familiarity with MS Excel/Word.
  • Knowledge of Colleague preferred.
  • Poised, calm and professional demeanor.
  • Flexibility and willingness to work overtime as office needs dictate.

Find out what it’s like to work at SVA visit: www.sva.edu/about-sva/working-at-sva .

To apply for this position, please send a cover letter and resume to working@sva.edu.  No walk-ins please.

The School of Visual Arts is an equal opportunity employer.

School of Visual Arts | 209 East 23 Street, NY, NY 10010-3994 | Tel: 212.592.2000 | Fax: 212.725.3587